Ask a fleet owner about their biggest costs, and fuel is usually near the top. It’s also the easiest one to lose track of. Fuel gets siphoned overnight. Bills creep up. Trucks sit idling for an hour waiting to be loaded. And none of it shows until month end, when the totals don’t match. 

A fuel management system (FMS) is built to catch that. It is software, generally combined with fuel level sensors, fuel cards or vehicle data, that shows how much fuel each vehicle uses and where the numbers don’t add up.

Running an FMS in India comes with its own challenges. Fuel prices vary from state to state. A fleet can operate diesel, CNG and electric vehicles side by side. Every fuel bill has to match your GST records. And on long national highways, the network goes away exactly when you need it most. FleetOnGo’s fuel management system offers per-vehicle fuel tracking, alerts for abnormal fuel consumption and fuel fill verification.

Below: what an FMS is, what Indian fleets should prepare for, the features worth paying for and how to set a realistic savings goal.